Catalog Admin – Managing Title Descriptions

This guide walks through the various ways a Catalog Administrator can update their marketing content, aka title descriptions in Edelweiss+:  manually, via a simple Excel file import, through ONIX, or an FTP-ed Product_Descriptions ancillary feed.

Before we begin, here’s a quick translation of the description abbreviations you may see in Edelweiss:

Sum = Summary/Overview Description; this is the long description for the title

Bio = Contributor Biography

Quo = Quotes and are treated the same as Reviews

Exc = Excerpts

Mkg = Marketing Plans

KSP = Key Selling Points

KNT = Keynote:  this is typically a quick sales pitch, which will appear bolded and at the top of the Summary field when viewing the Title Summary field outside of Title Administration

FEA = Feature Points:  these will appear when that title is Featured — either by the Catalog Admin or the Rep — in the Featured Title banner above a title

UPE = Unpublished Endorsements, including comments that haven’t been officially published anywhere, such as bookseller reviews and endorsements from the author’s mother.

TOC = Table of Contents

Each description field is virtually unlimited.

Ways to Update your Title Descriptions

Manually, title-by-title

1) While in Administrative mode, drill into the Title Administration window, either via the Manage Titles edit grid, or through a catalog’s list view, drilling into an individual title’s tools icon, and get to the Marketing Content screen. There, you have access to all title descriptions belonging to that title. The yellow stars identify a saved title description:

If we’re not receiving title descriptions, or marketing content, via any other way (ONIX or Excel), then it’s safe for you to edit/update them here. As you can see here, you’ve got access to various formatting options, along with the ability to insert a hyperlink or image. Be sure to click the Save/disk icon to the upper left of the text editor box before moving on to another description type or attribute.

Shown below is the Manage Titles edit grid where you can access individual title’s Sum(mary), Bio(Notes), Quo(tes), Exc(erpts), Mkg/Marketing Plans, KSP (Key Selling Points, Fea(ture Points), Key(notes, UPE/Unpublished Endorsements, or TOC(Table of contents) via distinct hyperlinks. When you click a particular box or checkmark, you’ll be taken directly to that title’s attribute. This is also where you access the Import Descriptions utility.

  • If you clicked on a green checkmark, you’ll see your market’s current description, which you may edit to update.
  • If you clicked on a yellow alert sign, the text box will be blank here, as the description is coming from another market. If you add content here, it will replace the (currently displayed) default, fallback content, for the market you’re in now. If you hover over the yellow sign, it will show you which market the content is coming from.
Import Descriptions Excel File Upload

As shown above, this is the quickest/most immediate way to update a lot of titles’ descriptions at once using a very simple two-column spreadsheet.

1) From the Manage Titles catalog edit grid, when you click on the Import Descriptions download icon here, you’ll see this screen:

2) Click on the Example Excel File Format link here to obtain a simple template to use, or use your own. It should contain just two columns:

  • ISBN – this can be the ISBN10 or ISBN13 of the frontlist title, preferably without hyphens
  • Description – Each file should contain one specific type of description, e.g. just title Summaries or Key Selling Points. Be sure to include all HTML and style coding to indicate bullet points, line breaks, and any special formatting, and paragraph opener/closers. (Broken HTML, especially when there is no paragraph closer included, is the leading cause of Print/PDF issues where a description abruptly cuts off or the next title fails to appear.)

3) Choose your file and Import it from here by clicking the Import link.

You should receive a confirmation if the upload was successful. The Advanced option here allows you to Convert End-Of-Line Characters To HTML <br/> Tags, thereby ensuring new line breaks will appear.  Try it out!

Via ONIX

This is how ONIX OtherText node CodeValues & Descriptions map to Edelweiss Descriptions. *Note that a few of these codes may need to be configured specially for your account: contact Support@abovethetreeline.com if you are interested in setting up this special mapping for your ONIX feed.

01 Main description > Edelweiss Long Description/Overview Summary

02 Short description/annotation > Edelweiss Keynote (which appears in the top of the Edelweiss Title Summary section)

03 Long description > Edelweiss Long Description/Overview Summary

04 Table of contents > Edelweiss Table of Contents

05 Review quote, restricted length

06 Quote from review of previous edition > Edelweiss Quotes/Reviews

07 Review text > Edelweiss Quotes/Reviews

08 Review quote > Edelweiss Quotes/Reviews

09 Promotional ’headline’

10 Previous review quote > Edelweiss Quotes/Reviews

11 Author comments

12 Description for reader

13 Biographical note > Edelweiss Bio Note

14 Description for Reading Group Guide

15 Discussion question for Reading Group Guide

16 Competing titles

17 Flap copy

18 Back cover copy

19 Feature > Edelweiss Key Selling Points

20 New feature

21 Publisher’s notice

23 Excerpt from book > Edelweiss Excerpt

24 First chapter

25 Description for salespeople > *We can set this one up to map to the Edelweiss Key Selling Points

26 Description for press or other media > *We can set this one up to map to Edelweiss Marketing Plans

27 Description for subsidiary rights department

28 Description for teachers/educators

30 Unpublished endorsement > Edelweiss Unpublished Endorsements

31 Description for bookstore

32 Description for library

33 Introduction or preface

34 Full text

35 Promotional text > *We can set this one up to map to the Edelweiss Marketing Plans

40 Author interview / Q&A

41 Reading Group Guide

42 Commentary / discussion

Via a Product_Descriptions Ancillary Feed FTP-ed

If ONIX feeds are not an option for your company, and you’d still like to set up a more automated and regular feed of title descriptions, check out our Content Planning Guide for file specs and posting instructions here for our Product_Descriptions Feed.

Contact Support@abovethetreeline.com to set this up for your publisher account the very first time. We process all ancillary feeds every 45 minutes, and your descriptions should appear in Edelweiss shortly thereafter.

Force a Refresh of your Title Descriptions Everywhere in Edelweiss

If you have made any edits to your titles and are not seeing those changes outside of your Title Administration view, it may be time to use the Refresh Catalog Data option described here.