Catalog Admin – Managing Titles Manually

Catalog Admins-Manual Title Management

Edelweiss subscribing publisher’s catalog administrators can manually edit any of their cataloged titles and most title attributes. Just keep in mind that any future data feed, be it an ONIX, Treeline_Biblio, or other ancillary feed could overwrite any manual edits if that attribute comes through that feed.

This help article will show you where and how to manually edit all major title attributes, including core bibliographic attributes, images, descriptions and other marketing content, contributors, prices, categories, comp(arable) titles, related products, and links.

To get started, go into your Publishers home page from your dashboard by clicking on your Publisher name under My Publisher:

 

From there, select the Administrative View in the upper right. Then, if you just want to edit a couple of titles, use the Search option to find that specific ISBN or title:

Alternatively, to edit multiple titles, open the catalog in question by clicking on its name on your Publisher page to access the title list and jump to the title you need to edit.

Click on the title’s Tools icon in the upper-right corner of the title to access its Title Administration window:

 

If you happen to have many titles to edit in a catalog, you can move through the list, saving as you go. Edelweiss will let you know that your progress is being saved, rather than taking you back to the top of the catalog:

 

A third way to edit many titles in a catalog is to access that catalogs Manage Titles window and jump into specific title attributes from that grid. To access the Manage Titles screen, click on the catalog’s tools icon and then this Titles count box (Click number to manage):

 

This Manage Titles grid contains clickable hyperlinks to each of your cataloged titles’ key attributes:

As you will see when you click into a title, there are a number of menu options listed on the left, including Core Attributes, Images/Bursts, Marketing Content (formerly known as Descriptions), Contributors, Prices, Categories, Comps, Related Products, Links, and Sales Rights.

Click on the menu option on the left to open up that title admin screen, make your changes, and don’t forget to click the Save icon wherever you see it, to ensure your changes on that screen are saved. (Not all title editing screens have Save icons, as many functions save when items are added.)

Many options display an up/down arrow,up-down arrow , next to an attribute which you click on to engage and then are able to drag that up or down in the list of attributes to re-sequence it, e.g. to re-sequence contributors or comps.

To delete a free-standing attribute, click on the remove icon:  delete icon

Read on for more details about specific title administration nuances by major attribute/screen.

 Core Attributes is where you’ll find most bibliographic elements that come through your company’s ONIX or Treeline_Biblio feeds. If this is the case, update your internal content management system before updating Edelweiss, if at all. Otherwise, your manual edits may be overwritten by a future feed.

Hover over the question marks for Edition, Sales Rights, and Contributor Statement to learn more about how and where those particular fields are used in Edelweiss.

Images/Bursts is where you can manually upload jacket covers, interior images/illustrations, along with captions, author images (with captions, credits, or copyright details), and bursts. Bursts display between a title’s Imprint and Title on the catalog list view in Edelweiss:

Marketing Content This is where you can add all manner of title descriptions, including Overviews and Keynotes, which both appear in our main Summary field with Keynote on top, Quotes/Reviews, Excerpts, Contributor Bio(s), Key Selling Points, Marketing Plans, Table of Contents, Unpublished Endorsements, and Feature Points.

  • When there’s content for that particular description (within the Edelweiss market you’re currently administrating, e.g. US Trade), you’ll see a gold star next to that field name.
  • Note the Save icon for each description is in the row above the text box, next to the font formatting options.

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Contributors:  use the up/down arrows to re-sequence contributors and the tools icon to edit them.  Click the delete icon icon to remove a contributor on the Add/Edit Contributor screen:

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Be sure to save any other changes you make.

Prices:  Add/edit/delete various currency prices and their associated discount codes on this screen.  Note that the prices displayed in Edelweiss are based on the market you’re viewing. By default, these typically include USD, CAD, GBP, and EURO in all US, Canadian, and UK markets. In the Australia market, we just show ANZ prices.

Categories:  Add/edit/re-sequence/delete BISAC, BIC, Dewey, and (in Germany) Warengruppen (WG) classifications here.

Comps:  Add/re-sequence/delete publisher-sourced comparable titles here.

Upon doing a title/ISBN/author search for a new comp to add, hover over the bottom third of the cover image, and a + Add option will appear:

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The added Comp will appear at the top of your Comps list.

Related Products:  Add or delete related products, including e-books, free stuff, other formats/versions of this same title, and any other title you may want to ‘up-sell’ with this title.

Links:  Add/edit/delete links or upload files, e.g. sample chapters or other internal content in the form of a PDF.

Sales Rights: Add or exclude international sales rights here: