This document explains how to get started with the Edelweiss Digital Review Copy (DRC) module. To learn more, request more information, or even signup, go here.
You can find many other FAQs about digital review copies here.
DRC File Specs
File Format and Size: Your DRC should be either a PDF or EPUB file, preferably less than 30 MB in size.
Naming Convention: Name your file simply with the 13 digit ISBN, e.g. 9781234567890.pdf, of the primary physical book version of your title. Only name it with the ebook ISBN if that is the only edition available.
- In general, we recommend using EPUB files, as they are more compact in size and tend to look better on a broader array of devices.
- If your PDF is turning out to be more than 20 MB, run it through the PDF optimizer to reduce the size of the images contained within or consider removing them altogether.
- Kindles often have problems with image/illustration intensive files, especially when they are over 10 MB.
- Adobe Digital Editions cannot (at this time) read JPEG2000 image files.
- We can also accept MP3 files for audio book files, but please bear in mind that DRM is not currently available for these.
The Posting Process
After you’ve received confirmation that your DRC account has been configured and have received your FTP login credentials, go ahead and post your initial DRC file(s) on our FTP server into your edelweiss/arcs subfolder, and let your Edelweiss account manager know you’ve done so.
Tip: You’ll need to use an actual FTP client program, such as the very easy to use and free FileZilla (available at https://filezilla-project.org/), or an internet browser’s FTP plug-in, to transfer your files to our server.
Once you’ve posted your file to your edelweiss/arcs subfolder, you should see your pending file in Edelweiss, on the Review Copies > Admin tab, within the Ready to be Imported section at the top of this screen:
If you do not already subscribe to Edelweiss’s catalog service, then we may not have your core bibliographic title information in our underlying database. If this is the case, your DRC titles will appear as Unknown titles, as in the screen shot above, and you will need to add all relevant title information for them by clicking the Add link before they will process. For more information on adding/editing your title information, please refer to our Catalog Administration Help articles, which are available here.
Troubleshooting Tip: If you do not see your file in the Ready to be Imported section of this page, that means that either the file name doesn’t include the ISBN or the file was not posted to the correct edelweiss/arcs subfolder on our FTP server. Please check both of these conditions before contacting Edelweiss Support for assistance.
We process newly posted DRC files at the top of every hour – if the ISBN/title is recognized.
Treeline/Edelweiss staff will monitor the processing of your first couple of DRC files to make sure they can be downloaded to ADE and the Kindle and look fine in both digital universes. In addition, your DRC admin will receive an automatic email notification as soon as a file has processed, or when we’ve attempted to process a file; this will detail any errors if any occurred during processing. If there are issues, please first review the DRC posting process steps above, to fix any issues with the file name, missing title data, or where the file was posted. If you’re still stuck, contact Edelweiss Support or your Account Manager.
Once your first DRC is Live!
If your DRCs have been set up to be requested or immediately downloaded, they’ll appear on the Edelweiss Review Copies tab, and your publisher name will also start to appear in our Review Copies Publishers list. And from wherever registered Edelweiss readers access the title, they’ll see the relevant Download or Request Review Copy button on both the list and detail page view of it:
When we are confident that your files are being processed and can be downloaded as they should be, we will automatically activate any future processed files so they appear immediately in Edelweiss, unless you request to take over this activation process manually.
Then you can go ahead and post process and edit the settings for new DRCs on your own. Refer to our other DRC Admin help articles here for details on processing and editing your DRC settings on your own using our online administration tools.