Catalog Admins – Best Practices When Cataloging

Here are some best practices and tips for ensuring that your catalogs — and all of the titles in them — are as accessible as you need them to be in Edelweiss:

  • Smaller catalogs are faster to open/load. The maximum recommended title count is 5,000, but in general, it’s best to strive for catalogs containing fewer than 1,000 titles.
  • Changing a catalog’s Status to Archived but leaving its Visibility set to Active will actually keep all of those titles in it visible in Search and Filter results while removing access to the catalog itself. Some publishers use this setting to maintain an available backlist catalog that may exceed our recommended title count, as their intention is not to make it available/accessible in and of itself but rather make all of the titles searchable and filterable throughout Edelweiss.
  • Keep in mind that Edelweiss readers, as well as your reps, will be able to sort and filter each catalog by many metadata and other types of attributes. So feel free to create distinct catalogs for individual imprints, categories, markets, etc.
  • To help your sales reps and account keep track of their work each season, it’s recommended to create “Omnibus” catalogs that contain all titles for a given season. Definitely feel free to also create separate catalogs for your various imprints or even far various subjects, but that Ominibus catalog will help your accounts to be sure they’re not missing something.