Catalog Admins – Best Practices When Cataloging

Here are some best practices and tips for ensuring that your catalogs (and their titles) are as accessible as you need them to be in Edelweiss:

  • Smaller catalogs are faster to open / load. The maximum recommended title count is 5,000, but in general it’s best to strive for catalogs containing fewer than 1,000 titles to avoid long load times.
  • Changing a catalog’s Status to Archived but leaving its Visibility set to All Readers will actually keep all of the titles in it visible in Edelweiss Search and Filter results while removing access to the catalog itself. Some publishers use this setting to maintain an available backlist catalog that may exceed our recommended title count, as their intention is not to make the catalog available / accessible, but to make all the titles within it searchable and filterable throughout Edelweiss.
  • Keep in mind that Edelweiss readers, as well as your reps, will be able to sort and filter each catalog by different metadata elements and other attributes. With this, feel free to create distinct catalogs for specific imprints, categories, markets, etc.
  • To help your sales reps and accounts keep track of their work each season, it’s recommended that you create “Omnibus” catalogs that contain all titles for a given season. Please feel free to create separate catalogs for your various imprints or subjects, too, but remember that an Omnibus catalog will help your accounts be sure they aren’t missing anything.