Sharing DRC’s with Multiple Readers Using the Share Tool

You can grant access to one or more DRCs for many contacts at once, as well as generate a handy widget for your DRC(s) that you can email to lots of people.

 Find the DRC Share Tool by navigating to your admin screen from your profile icon:
Or, once logged in, go to
This Share tool is the place to do one or two DRC related activities that revolve around pushing out your DRC(s) to a lot of people and doing so efficiently and elegantly.
1) If you’ve not already Auto-Approved these individuals, you can grant access to one or more DRCs across a large number of your contacts using the Group feature.
2) In addition, you can email yourself a nice little widget/link for each selected DRC that includes its cover image and core bibliographic information, which you can then re-purpose in a custom email message within your own personal email system, whether that’s Outlook, Google, Yahoo, etc.
If everyone you want to send this DRC widget to already has access to the title(s), because you or one of your colleagues has Auto-Approved them, skip to Step 2.  Otherwise, start with Step 1.
1) The first thing you’ll need to do before you can start using the Share functionality to grant access to a bunch of individuals is set up your Contact Group(s). For information on loading Contacts and creating groups, refer to our Contact Management Help articles, located here.
Once you have a group ready to use, enter/select the title(s) you want to grant access to on the Share tool. Then select the appropriate group from the Contacts Filter. Lastly, click the Grant All-Access button (the most important step!), and watch your number of Contacts without Access fall to 0 while your Contacts with Access count increases.

2) To create the DRC-linked title widgets, click the Email button in the Shareable Content part of this Share tab on the right side and send it to yourself.

The email will look like this:

Because the email that includes these widgets comes from, it’s best to use this as a starting point in creating a personalized email that comes directly from your own personal email address/mail system. That way, your recipients’ email SPAM filters are less likely to block them, and replies will go stragiht to you! Just copy that widget and paste it into an email from you, or forward this email along to your accounts.

If you need it, you can click on the @ symbol next to the count of Contacts with Access to view and copy the entire list of email addresses who now have access to this title(s) and paste them into your personal email’s Blind CC box to use as your list of recipients.


Note that the people with whom you share a DRC will need to have an Edelweiss account using the same email address with which you share the DRC. If they do not have an Edelweiss account ,they’ll need to create one, which they can do at

If they do have an account but use a different email address to log in to Edelweiss than the one you shared with, they will not have access to the DRC. An Edelweiss user’s email address acts as their personal identifier in Edelweiss. It’s best to ask them if you’re not sure!

Note that the maximum number of emails you can share with at once is 200.