On your Review Copies > Administer page, you can set up Default Import Preferences for your DRCs. You can always edit these settings for individual DRCs once they’re imported, but adding default settings will save a lot of time.
Click on Set Default Import Preferences to begin:
If you have multiple Profiles, you can set different Default Import Preferences for each of them. Please note that if you do have multiple profiles, you’ll need to select a Profile before the Set Default Import Preferences option will appear.
The first tab in your Preferences window will show Permissions:
Everything on this tab relates specifically to Adobe Digital Editions DRM. In this view, you can see the basic default settings on the right. If you want to modify any of these controls, first click on the X to the left of the particular permissions setting, then use the dropdown options on the left to set new DRM permissions. Lastly, click Add to lock in the specific permissions.
The most common settings to adjust are a DRC’s Display Permissions. This setting affects how long a user can access your DRC file once they’ve downloaded it from Edelweiss. It’s very common to add Duration, allowing users to access DRC files for a set number of days before the file becomes inaccessible. You can also set DRCs to expire on the title’s publication date, making DRC files inaccessible on that date, no matter how long the user has had access to the file.
Note that it is rare to allow Excerpt or Print permissions. Also, Play permissions refer to audio review copies; No Restrictions is generally the most common setting.
Here, you can control how your DRCs will appear on their related Edelweiss title listings.
If you’re confident that your DRC’s will be good-to-go as soon they’re uploaded, go ahead and check “Automatically activate processed files.” This way, you won’t have to manually activate each DRC individually. Rest assured, a message alerting you of any import errors will be sent to each email address listed in the “Send alerts to…” box on the right side of this window.
The next setting you can control here is how Edelweiss users will gain Access to your DRCs:
- Be Invited: Only those users to whom you’ve specifically given access (including those who have been auto-approved) will be able download your titles. (Here’s how to “invite” readers)
- Request: Any Edelweiss user will be able to request access for your DRCs. Please note that this means you’ll need to approve or deny requests to control access.
- Download: Anyone with an Edelweiss account will be able to download your DRCs. You’ll be able to track who has downloaded them.
The Site Expiration option allows you to control when and if your DRC will be removed from its related Edelweiss title listing. It’s very common to check the “Hide from users on Sales/Pub Date” box for Frontlist titles, as doing so will automatically remove the Download or Request button from the related title listing on the book’s pub date, keeping users from accessing the DRC. Files can also be made available on Edelweiss indefinitely by leaving this box unchecked; this is common with Backlist titles.
Remember to save any changes you make!
Here, you can set up who should receive DRC requests for the DRC profile. If there are individuals who don’t want to receive emails for each and every request, add them to the Suppress ‘per request” emails box; they’ll just need to login to Edelweiss to view all requests.
You can also set Default Response Messages to send to users when you approve or decline a request. You can also send a default message when you choose to auto-approve (or whitelist) a reader. These are good spots to make actionable requests, such as being clear about your preferred timing of a review, etc.
That’s it! Note that you can override all of these default settings by editing settings for individual DRCs if you wish. Having your most-likely defaults in place will save you time on the majority of your titles, though!
Go back to the Digital Review Copy Administration training page.